Five reasons why the move to HR cloud should have already begun

Transformational HR. Data analytics. Insights. These are the tools HR practitioners say are sorely needed to take talent management to the next level.

Transformational HR. Data analytics. Insights.

These are the tools HR practitioners say are sorely needed to take talent management to the next level.

While legacy HR management systems like customised in-house solutions are able to produce simple data, they lack the capability to translate data into insights, which are pivotal for strategy formulation.

They are also expensive to implement, and require cumbersome and regular maintenance and updates.

It is no wonder that from multinationals to SMEs, many companies have already begun making the switch from their existing systems to cloud-based HR platforms.

In fact, 42% of organisations polled in KPMG’s 2016 HR Transformation Survey agreed that cloud solutions were becoming the leading delivery model for HR technology. Of these, most said they would be replacing their existing HR systems in the coming year.

That’s because HR cloud solution providers, like Singapore-founded JustLogin, have created game-changing applications to reposition HR as a key contributor to business strategies and overall bottom lines.

With JustLogin’s applications for example, it has become much easier for HR to formulate effective action plans based on data and corresponding insights. Time is also saved with transactional activities and processes like pay and leave being automated from beginning to end.

And the best part? These systems are affordable, easy to deploy, and scalable.

Still not convinced? Here are five reasons why moving your company’s HR functions to the cloud is a worthy investment for organisations of all sizes:

1)    Low starting costs

From as low as S$5 per month per user, companies can avail of JustLogin’s suite of solutions like ePayroll, eLeave, eTimeclock and eClaim.

With HR Cloud, there is no need to invest in expensive hardware and network infrastructure. The upfront costs are minimal compared to locally hosted servers, allowing companies to “pay-as-they-go”.

Upgrades and backups are automatically done by the operator – this is all included in the subscription fee, without the need for any additional costs.

Furthermore, companies based in Singapore, not just SMEs, are able to claim (net of grant) a further 400% as a tax deduction, or 40% of cash payout, under the Productivity and Innovation Credit (PIC) scheme.

There are also plenty of grants available. SMEs have a further benefit of claiming 100% of costs up to $5000 using the Innovation and Capability Voucher when they use pre-approved HR solution providers like Justlogin.

2)    No maintenance or upgrades required

With data on the cloud, there is no need for HR managers to worry about complicated updates, patches, or machine upgrades. All they have to do is (as the name suggests) just log in to access the regular functions they are already familiar with.

System upgrades and data backups are automatically done by the JustLogin team, who are based in Singapore.

The team also regularly updates the applications over the Cloud to ensure compliance with statutory requirements for Leave, Payroll and Attendance policies, including the itemised payslip requirements set in place by Singapore’s Ministry of Manpower (MOM).

Screenshot of the itemised payslip in ePayroll

This is especially beneficial for Singapore companies, as HR does not need to worry about keeping up with policy changes or different versions of the available software.

3)    One single platform

With the cloud, even if your HR team sits across various territories, they can still access the services without worrying about firewalls, hackers, or data security.

Under existing HR management systems, organisations use different systems and platforms for different territories, which almost always becomes both time-consuming and confusing.

With solutions like JustLogin’s HR Cloud, HR only has to assess one platform to view all the various applications.

4)    Real-time reporting

The eTimeclock application from JustLogin for example, allows HR to manage time and attendance in real-time.

With an iPad mounted at the workplace entrance, staff simply clock in and out using an individually-assigned identification number. Their photo is recorded to help prevent any fraudulent activity.

Staff working remotely can also do the same directly from their own smartphones or tablets, with GPS location also captured so organisations know their staff are where they are supposed to be.

eTimeclock on Justlogin Mobile

HR and line managers have access to all these information in real-time. This is truly advantageous because businesses can have an immediate response to manpower issues as they arise.

5)    User-friendly

One of the great things about JustLogin’s award-winning applications is that they can be accessed via mobile devices.

Should employees want to apply for leave from home for example, they can access eLeave from their mobile devices and submit their applications, which will then be immediately received by line managers and HR in an email notification.

eLeave on Justlogin Mobile

Line managers can approve the leave directly from the email notification.

Screenshot of leave approval page on eLeave

JustLogin’s intuitive design means the system is straightforward and the user knows exactly what to do once they are logged in.  This can save companies a significant amount of time from having to train employees on how to use their various platforms during the onboarding phase.

If you’re still thinking whether Cloud HR is right for you, get a free trial today at justlogin.com!