Privacy Policy

Data Collection and Use

1. Information we collect from users of:

• Our magazines and other product offerings;
• Our public and subscription-based websites;
• HRM Asia social media sites such as Facebook or Twitter.

Categories of information we collect about you include:

• Information you provide when you enter information on our websites, such as when you provide contact details, payment card information, answer online questionnaires, or feedback forms;
• Information you provide when you subscribe to newsletters such as name, email address, job title;
• Information you provide when registering for an online event account, including name, email address, job title, organization, organization’s physical address, direct telephone number, and biographical details;
• URLs of webpages visited

We use this information for certain activities, including:

• Personalizing your experience of our websites, newsletters and apps;
• Administering our websites, newsletters and apps;
• Enabling networking opportunities based on your background, experience, and interests;
• Providing more customized client service;
• Marketing and advertising;
• Investigating complaints; and
• Monitoring social media content to manage relations with our clients and promote our business and brand.

We use this information because:

• It is necessary to perform our obligations or exercise our contractual rights;
• It is necessary to comply with applicable laws or regulations;
• In order to process the credit card payment, credit card details will be shared with the third party such as credit card payment gateway or platform;
• We have a legitimate business interest to:
  • Promote our brand and business through our websites, newsletters and through social media tools;
  • Monitor, investigate and report any attempts to breach the security of our websites;
  • Provide and improve our services including, but not limited to, our apps;
  • Operate our business; and
• We have your consent (where required under applicable law) to use your information for marketing. Where we rely on your consent, you have the right to withdraw consent by contacting us.
  
  

2. Information we collect about the use of our websites, newsletters and apps from users.

Categories of information we collect about you include:

• Information captured in our web logs such as device information (e.g. device brand and model, screen dimensions), unique identification numbers (e.g. IP address and device ID), and browser information (e.g. URL, browser type, pages visited, date/time of access), geo-location and other device-specific information, Internet connection information;
• Advertising information (such as size/type of ad, ad impressions, location/format of ad, data about interactions with ad);
• Behavioral information (such as information on the behavior or presumed interests of individuals which are linked to those individuals and may be used to create a user profile); and
• Information captured by our cookies.

We use this information for certain activities, including:

• Personalizing the experience of our websites, newsletters and apps;
• Administering our websites, newsletters and apps;
• Performing statistical and trend analysis to improve the user experience and performance of our websites, newsletters and apps;
• Marketing;
• Providing better, more customized products and client service; and
• Investigating any complaints.

We use this information because:

• It is necessary to comply with applicable laws or regulations;
• We have a legitimate business interest to:
• Monitor, investigate and report any attempts to breach the security of our websites and apps;
• Improve the performance and user experience of our products, websites and apps; and
• Customize the client experience.
  
  

3. Information we collect when you attend one of our Events:

Categories of information we collect about you include:

• Information you provide during registration, such as name, business email address, profile photograph, job title, professional interests, and requested accommodation, and payment card information;
• Information you provide while attending the conference to receive additional access or materials (e.g. badge scan or QR scan); and
• Information collected when we photograph or record one of our events.

We use this information for certain activities, including:

• Enabling you to attend our events;
• Conducting our events;
• Sending newsletters and material related to topics that may be of interest to you;
• Connecting event attendees with other event participants such as speakers, exhibitors and sponsors;
• Analyzing attendee interests in and interactions with the event;
• Marketing our events through the use of media; and
• Providing recordings of certain event sessions to interested business contacts, attendees, and online through our websites or social media sites.

We use this information because:

• It is necessary to perform our obligations or exercise our contractual rights;
• It is necessary to comply with applicable laws or regulations;
• In order to process the credit card payment, credit card details will be shared with the third party such as credit card payment gateway or platform;
• We have a legitimate business interest to:
  • Manage and promote our business and brand;
  • Operate our event business;
  • Provide and improve our products and services
    
    

4. Information we collect from participants of surveys.

Categories of information we collect about you include:

• Personal information such as name and title, contact details, and company name; and
• Responses to survey questions.

We use this information for certain activities, including:

• Validating and analyzing survey;
• Conducting general research, including creating or updating aggregate benchmark data sets and reports;
• Providing our products and services; and
• Developing new products and services.

We use this information because:

• We have a legitimate business interest to:
  • Provide and update benchmark data and analysis; and
  • Validate and update our products and services
    
    

5. Information we collect directly from you or from the following sources:

• Third party referrals including but not limited to attendees, speaker, exhibitors;
• Public internet sites and social media sites, such as LinkedIn; and
• Public resources such as telephone directories, newspapers, internet sites, commercially available marketing lists, registries or public records.

Categories of information we collect about you include:

• Personal information such as name and title, contact details, and company name;
• Communications with you; and
• Information you provide when posting content on social media sites.

We use this information for certain activities, including:

• Facilitating our business through communication with clients and other business contacts, for example, to communicate about vendor briefings or details of conferences or webinars;
• For internal analysis and research to help us improve our products and services;
• To send marketing to business contacts regarding our services and products which may be of interest and to promote our business and brand;
• Administering our websites, newsletters and events, investigating any complaints and providing customer service; and
• Monitoring social media content to manage relations with our clients and promote our business and brand.

We use this information because:

• It is necessary to perform our obligations or exercise our contractual rights;
• It is necessary to comply with applicable laws or regulations;
• We have a legitimate business interest to:
  • Manage and promote our business and brand;
  • Provide and improve our products and services;
  • Operate our business; and
• We have your consent (where required under applicable law) to use your information for marketing. Where we rely on your consent, you have the right to withdraw consent by contacting us.

Additionally, we may disclose your personal information to third parties as follows:

• To HRM Asia in order to process the data for the above-mentioned purposes;
• When we have your consent to do so, e.g., when you have allowed an event exhibitor to scan your attendee badge or when permitted by law;
• To third parties who work on our behalf to service or maintain business contact databases and other IT systems, e.g., suppliers of the IT systems which we use to process personal information, or who provide other services, such as printing;
• To third parties providing services to us or on our behalf who have a need to access your information, e.g., our professional advisors (e.g. auditors and lawyers) or hotel/venues for our events;
• To comply with applicable laws, protect rights, safety and property, and respond to lawful requests from public authorities (e.g., disclosing data in appropriate situations for national security or law enforcement purposes); and

Subject to applicable law, in the event that an HRM Asia company, product, or business line is merged, sold, or in the event of a transfer of some or all of our assets (including in bankruptcy), or in the event of another corporate change, in connection with such a transaction, or for pre-transaction review in relation to such transactions.